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How to Write a Resume

How to write a resume by learning the basics of resume writing, set-up, and proper section content to include. All the parts are broken-down and explained to make you stand out when applying for a job.

How to Write a Resume

how to write a resume The basic set-up of a resume is the most important aspect of writing because incorrect formatting can show up as a red flag to a recruiter. The most qualified person may be ignored because of simple mistakes.

The objective of this guide is to explain the various sections involved, and what is typically written in these sections. The goal is to enable you to write a better resume that will contribute to you securing a great job.

How to Write a Resume a Guide With Help and Tips


Make a Good First Impression

All resumes are expected to look the same, more or less, and by using specific formatting this can be achieved. Nothing on your resume should be a distraction; when in doubt, follow these standard practices:
  • Standard 8.5" x 11" paper is expected.
  • Use a one-inch margin on all sides. It is imperative to have enough of a white border to make the document appear clean cut.
  • Make sure to leave white space in between the various sections; nothing is more irritating to a recruiter than having to decipher multiple sections that are crammed together.
  • Choose a standard, easy to read font like Times New Roman or Arial and black text. The average interviewer takes about 20 seconds to review a resume, so if the font is a distraction, or difficult to read they will move on to the next applicant.
  • Different font sizes are required for each area on the resume. The heading should be 16pt font, but the rest of the document (the body) should be 12pt.
The very first item that will be seen is the heading. The information that should be included in this section is your: full name, email address, street address, and telephone number. The heading should be centered or aligned to the left.

Section Content

The next part is equivalent to body paragraphs in a letter. This section is where all the "meat" of the page lies. Entering as much information as you can without providing too many words the is key. Try not to fill more than a page for your entire resume.

Most of the time the challenge of writing resumes isn't trying to fill them with content, it is keeping them down to only one page.
  • Contact information: This section is pretty simple, just include all of your personal contact information, but be sure that it is all correct. Oftentimes people will make mistakes entering their own data and that is just embarrassing! Social Media and Your Employment Search
  • Objective: Write in one sentence what type of job you are looking to obtain, this section is becoming obsolete.
  • Skills: Be honest about your skills and do not neglect any certifications and/or machinery that you have been trained to operate. You never know what might catch an employer's eye.
  • Education: Put your most recent or highest level of education first, with the degrees you have earned, and the types of internships or co-ops that you completed through your school.
  • Experience: There is a very specific manner in which you must present your experience. Use keywords to align your education and experience with the job description. The goal is to make it seem like your job is the most important position that anyone could ever have, even if you do something like answering telephones or waiting tables.

    Here is the formula for describing your experience:
    Interesting Title: Action verb (Manage), some numerical value (10) Duty performed, Frequency that it is performed (daily.)

    So, if you were a waitress you could say something like:
    Dining Server: Provide elegant and enjoyable dining experience to a reception of between 140-200 customers daily.

    The interesting title grabs the reader's attention and makes the job sound more important. The action verb reinforces your work experience making it seem more tangible, a numerical value puts an exact figure to your productivity at work, and the frequency at which you worked describes your work ethic to a potential future employer.
  • References: References are not included on your resume itself, but on a separate page instead. The references that you ultimately choose should be people you have previously worked for, with whom you have made a good impression. People that are willing to rave about your great work are who you want speaking about you.
Final Tips and Tricks

Learning how to write a resume is easy once each section is broken-down and explained, but there are certain pieces of information that can be left out because they aren't part of any one particular section. Using the following techniques can get you noticed and establish your good image to potential employers.
  • Strategic Placement of Keywords: Companies are using software to scan your documents and digitally exclude ones that do not have the proper keyword saturation. Do a bit of research on the company that you are applying to, and make sure that the words and phrases they are looking for appear in your document. This is true for your cover letter too.

    A good strategy is to carefully examine the job posting. Pay attention to the requirements and any certifications requested, then make those visible on your page.
  • Addition of Action Verbs: Spice up your sentences with the help of action verbs. Strong verbs will communicate to the recruiter that you are passionate about your work.
  • Proofread: One of the most important steps during any writing process is to proofread. Nothing makes you look more unprofessional than a misspelled word or an easy to find grammar mistake.

    Beware of seemingly harmless mistakes like commas, apostrophes, and possessive nouns. In the world of grammar not having these mistakes demonstrates your proficiency and separates you from those who are less educated (qualified).
The procedure of writing a resume is long and tedious, but it is one of the most important tasks to complete in your professional career. This single piece of paper universally defines who you are to any recruiter out there, so you need to ensure it's the best you can make it! Our Free Resume Creator can do the formatting and lay out for you, with a built-in spell check feature. Press the button below to start!
how to write a resume